As the impact of COVID-19 diminishes and corporate businesses return to pre-pandemic operations, we have noticed that approximately 75% of our clients still prefer utilizing our virtual or hybrid meeting platforms rather than returning to fully in-person formats. The flexibility and convenience of virtual meetings continue to resonate strongly within the corporate landscape. Our virtual meeting services have consistently achieved a 100% success rate, delivering seamless experiences for both clients and their shareholders.

Feedback from clients reflects the ongoing advantages of these platforms:

• “A very simple process that allows us to effectively communicate with our shareholder base.”
• “We’ve experienced larger attendance rates compared to in-person meetings.”
• “One benefit of a virtual meeting is that our directors do not have to all be in the same place.”
• “Utilizing video during the virtual meeting allows shareholders to see the CEO and directors.”

Virtual meetings provide a comprehensive and flexible solution, offering all the benefits of in-person meetings without requiring physical attendance.

Virtual Meeting Service Highlights:

• Live-streaming on our hosted meeting webpage, offering seamless attendee experiences
• In 2023, 80% of attendees used the streaming feature, highlighting the shift toward virtual engagement
• Enhanced communication through an informative and branded webpage
• Managed and hosted by Continental, ensuring no IT impact on your end
• Continued support for traditional telephone access for presenters, analysts and attendees, allowing for verbal questions
• Advanced features like submitted written questions, slide decks, attendee conference lines and chat rooms
• Dedicated meeting coordinator to guide you through every step, including dry runs and live meetings

Our Tailored-to-Fit Service Includes:

• Hosted meeting webpage
• Meeting coordinator service
• Submitted written questions
• Streaming for web-based attendees
• Telephone access for presenters and attendees
• Hosted meeting replay
• Assistance with press releases and other communications
• PowerPoint slides and company branding Presenter portal
• Live, telephone-based analyst and attendee questions (for earnings meetings)
• Meeting transcript (for earnings meetings)

To learn more about our Virtual Meeting services, visit our website, watch our Virtual Shareholder Meeting YouTube video, or connect with your account manager today.

As the business world continues to evolve, our virtual platforms remain a trusted and effective solution for maintaining strong shareholder engagement and communication.

Written by Robert Zubrycki, VP & Director of Mail Operations